Annual General Meeting 2016

On this page you will find information on the upcoming 2016 Blind Citizens Australia Annual General Meeting, including information on the election process for the National Policy Council.

Introduction

Blind Citizens Australia (BCA) will hold its 41st Annual General Meeting (AGM) in Sydney, at the Castlereagh Club, 199 Castlereagh Street Sydney, on Saturday 26th November 2016 at 4.00PM.

The AGM will be held in conjunction with the Annual Meeting of Blind Citizens NSW and a combined social function.

The BCA AGM will be streamed live over the internet.

The agenda for the AGM can be downloaded here: BCA 2016 AGM Agenda (Word doc 40kb) and includes presentation and discussion of the Annual Report and Financial Statements as well as the announcement of the election of “State Representatives” to the newly established National Policy Council. There has been no notification of special business for the meeting.

All Full Members are entitled to one vote each in relation to any resolutions put forward at the AGM. If Full Members are unable to attend this meeting, they may appoint the chairperson, or another Full Member as a proxy. Information about Proxy Voting is available from the National Office.

It is important to note that no election will take place at the AGM. The method used to elect “State Representatives” to the National Policy Council is by postal vote. All eligible full members of BCA will have the opportunity to vote via a postal ballot should an election be necessary in their State of residence.

Board Elections

There will be no election of Directors in association with this year’s Annual General Meeting as none of the current Board Members’ term of appointment concludes at this time.

NPC Elections

The National Policy Council (NPC) is a new sub-committee of the Board which has been developed following extensive consultation, to separate the policy responsibilities from the organisational development work which has historically been the remit of the NPDC. As provided for in the BCA Constitution, the Board has recently approved By-Laws for the establishment of the NPC. Copies of these By-Laws are available on request from the National Office.

Call for Nominations for State Representatives to the BCA National Policy Council

As 2016-17 will be the first year of operation for this new committee, elections will be held for the appointment of one “State Representative” from each State, and from the ACT and Northern Territory.

Subsequent to the election of “State Representatives” a ballot will be held among the appointees to determine who shall serve a one year term and who will serve for two years. In future years half of the NPC “State Representatives” will be elected in association with each Annual General Meeting.

Potential nominees should familiarise themselves with the NPC Position Description (Word doc 111kb) for NPC Members which is also available from the National Office on request.

BCA Full Members may nominate for the position of “State Representative” to the NPC for the State or Territory in which they reside.

Those wishing to nominate are required to provide all of the information requested on the NPC nomination form (Word doc 27kb) which is also available from the National Office.

Valid nominations may be submitted by email but must include the names of a nominator and seconder, both of whom must be Full Members of BCA as at 30 June 2016 and both of whom must be residents of the State or Territory in which the nominee resides.

The nominee should indicate his/her agreement to be a candidate for election by signing the declaration at the bottom of the nomination form or by including the wording of that declaration in an email addressed to the Company Secretary at bca@bca.org.au

Please contact the Company Secretary, Dan Stubbs, on 0437 253 543, for any clarification of the nomination process.

Nominations should be accompanied by a written statement in support of the nomination by, or on behalf of, the nominee. Nominee’s statements, which should be submitted in electronic form, should be no more than 300 words.

Nominations for election as a “State Representative” to the NPC and accompanying statements must reach the Company Secretary, at the National Office, by 5.00PM Tuesday 25 October 2016.

Ballot Papers

Only Full Members of Blind Citizens Australia as at 30 June 2016 may cast a postal vote.

  • If there is only one valid nominee for election as the “State Representative” for a State or Territory at the close of the nomination period, that member will be declared elected and there will not be a ballot in that State.
  • If there are two or more nominees for election as the “State Representative” for a State or Territory at the close of the nomination period, a ballot will be held among members resident in that State. At the close of the poll, the nominee with the highest number of valid votes received will be declared elected.

If a ballot is required in a State or Territory, ballot papers, along with the details of all nominees and their supporting statements, will be mailed to all eligible Full Members resident in that State, by Monday 7 November 2016. Completed ballot papers must be returned to the Company Secretary at the National Office no later than 5:00PM Tuesday 22 November 2016. Any ballot papers received after this time will not be counted.

The Company Secretary will declare the results of all polls at the AGM on 26 November 2016.

Annual Report

If you would like a personal copy of the 2015-2016 BCA Annual Report, please call the National Office on 03 9654 1400 or 1800 033 660 to lodge this request. This Report will be available in large print, Braille, or by email only. As soon as the Report is available it will be sent to you in your preferred format. The Report will also be published on the BCA Website.

Constitution Amendments

There are no Constitutional Amendments to be considered in association with the 2016 AGM.

State Conferences

There is no National Convention scheduled for 2016.

A State Conference will be held in Coffs Harbour NSW for members from New South Wales and the ACT over the weekend 14 – 16 October 2016.
State Forums will be held as follows:

  • Queensland (Brisbane), Saturday 8th October;
  • South Australia (Adelaide), Saturday 29th October;
  • Tasmania (Hobart), Saturday 5th November;
  • Victoria (Melbourne), Saturday 12th November.

Members in Western Australia held their State Forum earlier in the year.

Information and registration for these State events is available on the BCA website, or by contacting the National Office.

Summary

On behalf of the Board and staff of BCA, I do hope you can join us at this year’s Annual General Meeting. I encourage you to consider nominating for a position as a “State Representative” to the newly formed National Policy Council. As an organisation of and for people who are blind or vision impaired, it is important that we acknowledge and support each other to enhance the lives of people who are blind or vision impaired.

Dan Stubbs
Company Secretary
0437 253 543